Cut the largest controllable opex
HVAC versus occupancy scheduling trims 15–30% of the biggest energy line.
Solution playbook
Commercial Offices
Comfort tenants renew on. Costs landlords can defend.
HVAC energy, tenant comfort and lease evidence in one place — with the biggest controllable opex line cut and churn reduced by faster resolution.
At a glance
- −30%
- HVAC energy
- −50%
- Comfort complaints
- −80%
- Evidence pack prep time
Value
What it changes for commercial offices
Reduce tenant churn
Faster MTTR and reliable comfort keep tenants renewing rather than shopping for space.
One-click insurer and lease evidence
Maintenance and inspection proof is packaged for underwriters and lease obligations.
Deflect front-desk workload
A tenant assistant handles routine requests so the desk handles people, not tickets.
Day-to-day automation
How it automates daily operations
Work is generated from schedules, real-world events or ad-hoc requests, auto-assigned to the right team, and cannot be closed without its evidence.
Scheduled
4 of 5 workflows · Runs on a clock or calendar
Event
1 of 5 workflows · Fires from a real-world trigger
On-demand
0 of 5 workflows · Raised ad hoc by staff or public
Scheduled
Common-area & restroom cleaning
Multiple times daily
Fixed schedules with restocking and photo-verified completion.
Scheduled
HVAC filter replacement
Monthly / quarterly per AHU
Due dates per asset with parts and labour cost captured against the unit.
Scheduled
Elevator & generator checks
Daily / weekly / monthly
Operational checks daily, weekly no-load and monthly full-load generator tests.
Scheduled
Security patrols & exit verification
Per shift / weekly
QR-verified rounds confirm emergency exits are clear and secure.
Event
Tenant request intake
On submission
Comfort and maintenance requests become tasks with SLA clocks and resolution evidence.
Incidents & evidence
How incidents and fields are handled
Each incident type carries its own severity, SLA, captured fields and escalation path — with every change logged.
HVAC failure in extreme weather
HighSLA 1h- Open
- Acknowledged
- Investigating
- Escalated
- Resolved
Escalates to engineering with the zone’s service history and affected tenant list.
AHU / zone IDSetpoint vs actualTenant impactDowntime durationParts used
Water leak / pipe burst
HighSLA 1h- Open
- Acknowledged
- Investigating
- Escalated
- Resolved
Links the leak to meter telemetry and notifies affected tenants automatically.
Meter anomaly readingAffected floors / tenantsIsolation timeDamage photos
Elevator entrapment
HighSLA 1h- Open
- Acknowledged
- Investigating
- Escalated
- Resolved
Dispatches the AMC vendor with the lift’s certification and response SLA attached.
Cab IDDurationPassenger countTechnician certResponse SLA
Fire alarm activation
CriticalSLA 15m- Open
- Acknowledged
- Investigating
- Escalated
- Resolved
Notifies the fire marshal and building management with the full panel log.
Zone / devicePanel logEvacuation statusEscalation timestamps
Photo evidenceGPS & locationPresence scanSignature & sign-offEvery field change is logged with before/after values.
Time to value
How soon you see impact
Value compounds as data accumulates. Here is the typical ramp after go-live.
Now
Wk 4
Wk 8
Wk 12
Wk 16
−15–30%
HVAC energy
−30–50%
Comfort complaints
−20–35%
Emergency repairs (lifts/chillers)
−60–80%
Lease / insurer pack prep
Week 1–2
AHUs, lifts and zones tagged; tenant portal live.
Week 4–6
Request SLAs and comfort tracking reduce complaints.
Week 8–12
Occupancy-based HVAC scheduling cuts energy spend.
Week 12+
Predictive chiller and lift maintenance; one-click packs.
Assets we track
Purchase to retirement, per asset
- HVAC, chillers & VAV boxes
- Lifts (passenger & freight)
- Fire / life-safety systems
- Water pumps & heaters
- Generators & UPS
- Security (CCTV, access, intercom)
Compliance frameworks
Audit-ready, continuously
NFPAOSHAADALocal building codesTenant lease complianceEPA (cooling towers, refrigerant, Legionella)
Evidence is captured as work happens and exportable for regulators, insurers and auditors in one click.
FAQ
Common questions
Only within tenant-agreed comfort bands; material overrides require facility-manager approval.
Analytics stay anonymised and within the building’s data boundary.
No — it adds demand-driven scheduling and evidence on top; BMS and access data feed forecasting.
Book a demo
See your property running live
Bring a floor plan and your compliance obligations. We'll map your hierarchy, generate a week of tasks and show the evidence trail end to end.
- 30-minute guided walkthrough, no slides
- Your property types and countries modelled live
- Free tier immediately after the call